How to use OCR to Automate Data Capture in WordPress

Tips and Tricks

How to use OCR to Automate Data Capture in WordPress

In the current business environment, data is essential. Collecting information from several sources may be laborious and prone to mistakes procedure. OCR, or optical character recognition, can help with it. Data collection may be automated with the use of OCR technology. It transforms PDFs, scanned photos, and other documents into text that is by machines. This may streamline processes and reduce human data input mistakes, saving firms money and time. 

In this article, we will explore how to use OCR to automate data capture in WordPress. We will discuss the benefits of OCR, how it works, and how to implement it in your WordPress site. 

So, whether you’re a small business owner or a large enterprise, this article is for you! 

Steps of OCR to Automate Data Capture in WordPress

OCR (Optical Character Recognition) is a technology that can be used to extract text from images. It can be used to automate data capture in WordPress. One way to use OCR for data capture in WordPress is by using the Filestack WordPress Upload plugin. 

Here are the steps to follow:

Downloading and Installing the Filestack WordPress Upload Plugin:

  • Download the Filestack WordPress Upload plugin from the source or through the WordPress plugin repository.
  • Once you have the plugin file, access your WordPress website’s server using an FTP client or a file manager provided by your hosting service.
  • Navigate to the wp-content/plugins/ directory on your WordPress site.
  • Upload the Filestack plugin folder into the plugin’s directory.

Activating the Plugin:

  • After uploading the plugin, log in to your WordPress admin dashboard.
  • Go to the ‘Plugins’ menu located in the left-hand sidebar.
  • Find the Filestack WordPress Upload plugin in the list of plugins and click ‘Activate’ to turn it on.

Configuring the Filestack API Key:

  • The plugin likely requires an API key from Filestack to function properly.
  • Look for a settings or configuration option within the WordPress dashboard. It might be under a specific ‘Filestack’ menu or in the plugin settings area.
  • Enter your Filestack API Key in the provided field or section. This key will authorize your WordPress site to use Filestack’s services.

Adding the Upload Button to a Blog Post or Page:

  • To enable file uploads through the plugin, you can use a shortcode in your blog post or page.
  • Inside the editor, place the shortcode [filestack] where you want the upload button to appear. This shortcode will generate the necessary button to initiate file uploads.

Using the Filestack Button in the Media Area:

  • Alternatively, you might find a ‘Filestack’ button integrated into the media uploader in the WordPress editor.
  • While creating or editing a blog post or page, click the ‘Add Media’ button.
  • Look for an option related to Filestack or an icon representing the plugin. Clicking on it should open the Filestack file upload interface.

Inserting CDN Resources into Posts:

  • After uploading files via the Filestack button in the media area, you’ll be prompted to select the files you want to add to your post.
  • Choose the files you wish to include and then look for an option like ‘Insert Into Post’ or ‘Insert’ to add the CDN resource (the file link hosted by Filestack) to your blog post or page.

Automating Data Capture with OCR 

The beauty of OCR lies in its ability to automate data extraction. In WordPress, this means extracting text from images or scanned documents and converting it into editable text. Implement OCR in various scenarios. For example, you can use an online Image to Word converter to extract text from uploaded images, scanned receipts, PDFs, or Word documents. This functionality streamlines workflows, especially in content-heavy environments like blogs or e-commerce platforms.

For instance, consider an e-commerce site where users upload images of products. Implement OCR to automatically extract product descriptions, prices, or specifications from these images. This will populate the database without manual data entry. In a content-centric platform, scanning and converting articles or handwritten notes into searchable, editable text simplifies content creation and management. Similarly, it simplifies content creation and management.

Fine-tuning OCR settings for your specific use cases is the key to successful automation. Experiment with different image formats, languages, and OCR engines. The plugin supports them to achieve optimal accuracy and efficiency.

OCR Plugins for WordPress

A number of OCR plugins exist to aid WordPress users in seamlessly incorporating the functionality into their websites. Plug-ins such as Tesseract OCR and image-to-word converter let the user upload images or documents, which they can then immediately edit by converting the text and Word documents to an editable format.

Such plug-ins usually use sophisticated OCR techniques to effectively extract text from various files and images. Some plugins also allow users to adjust OCR settings for greater accuracy and speed from within the application, elevating data capture even higher.

OCR Best Practices

To make OCR work effectively within WordPress, you must respect a few principles. Second, the quality of the original is a factor–with higher resolution and clarity in an image or document also comes greater accuracy while doing OCR. Automatic adjustment of contrast and brightness optimizes the images for recognition accuracy. However, it is necessary to choose the correct OCR plugin, one that suits your needs and can be used in conjunction with WordPress.

This includes updating the plugins regularly to take advantage of advances in OCR; moreover, following an organized workflow for data capture and storage makes use efficient. Periodically testing the OCR output and adjusting settings for better results is also useful.

Advanced Techniques and Optimizations

Investigate additional techniques and optimizations to improve the performance of OCR in WordPress. Secondly, pre-processing techniques should be used to enhance the image’s quality before OCR. This could include such tricks of the trade as de-skewing, de-noising, or adjusting contrast and brightness. All these improvements contribute to raising OCR accuracy.

Investigation of batch processing for mass image inputs to ensure handling capacity quickly and easily. Investigate integration opportunities with other plug-ins or outside services. For instance, OCR can be placed into translation plugins to bring in the text and translate it instantly using different languages suitable for various audiences.

To take advantage of improvements and new features, regularly update the OCR plugin. Monitor advancements in OCR technology and consider upgrading or switching plugins if better options become available.


This integration of OCR technology with WordPress makes it a very helpful tool for automating data collection and content management. Using the strengths of OCR. Users can use it to quickly turn image-based content into editable text on WordPress. Choosing the correct type of plugins and following best practices can make OCR especially accurate, which in turn reduces workload bias and raises productivity. Allowing users to embrace OCR within WordPress lets them extract, store, and use data more easily and will help create more efficient content in the process.